Print a Selected Area of An Excel Spreadsheet

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At the office or home office, there will be many times when you need to print out Excel spreadsheets. But often times you don't need to print out the entire report, which wastes paper, ink, and time. Here's how to print out only the specific areas of the spreadsheet you need.

Note: For this article I am using Excel in  Office 2013, but the principle is the same in Excel 2007 and 2010, the controls are just located in different areas on the Ribbon.

Print Select Areas of Excel Spreadsheets


Start by opening the Excel spreadsheet you need, hold down the Ctrl key and highlight the area of the document you want to print out.

Image: Tech Tip: Aug. 5, 2014

After selecting the area you want to print out, go to Page layout > Print Area > Set Print Area.

Image: Tech Tip: Aug. 5, 2014

You won't really notice anything happen to the document at that point, but next while still under the Page Layout tab, click Print Tiles.

Image: Tech Tip: Aug. 5, 2014

Next select the Sheet tab in the Page Setup windows that appears. From here type in the Columns and Rows that you want to repeat (if any) then click on Print Preview. This allows you to include any headers or labels associated with the data.

Image: Tech Tip: Aug. 5, 2014

Now you will get a view of the area you're printing out and can select the printer you want to use and adjust print settings. Here you can actually get deep into the printer settings as well as tweak the preview area, and manually type in more cells if you want to include them.

Image: Tech Tip: Aug. 5, 2014

If you get too deep into adjusting print areas, they will stay until you clear them out. From the ribbon under Page Layout click Print Area > Clear Print Area.

Image: Tech Tip: Aug. 5, 2014

This is a great way to save printer ink and paper, as well as time for you and your colleagues. Nothing is worse than someone printing out 500 pages when you just need the printer to get one simple page.

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