Always Paste Plain Text In Microsoft Word

Printer Friendly
Text Size: A A A A

One of the more annoying things in Microsoft Word is when you copy and paste something into a document from another source, and it brings over the same formatting. While you can use the Paste Special feature, it gets tedious if you’re doing it too often.

For example, here I copied some text and hit Ctrl + V to paste it in, and it brings the site formatting over – bolding, font style, font size. It’s set to bring over links automatically, too.

Image: Tech Tip - April 22, 2013

Make Word Keep Plain Text Only

In Word 2010 or 2013, go to File > Options > Advanced  or in Office 2007 click the Office button > Word Options > Advanced. Then scroll down to the Cut, Copy, and Paste section. Then change “Pasting Between Documents when Style Definitions Conflict” to Keep Text Only.

Image: Tech Tip - April 22, 2013

Also change “Pasting From Other Programs” to Keep Text Only and click OK to save the changes and close out of Word Options.

Image: Tech Tip - April 22, 2013

Now moving forward, anything you paste from any source, the formatting will be the default Calibri 11 point text font. Here I copied a section from an articled title Complete Guide to Windows 8 which includes various fonts and links and it’s text only.

Image: Tech Tip - April 22, 2013

You can also change your default Paste options to other settings. How you set them up will be based on how you use the feature and what works best for your situation.

It is a lot easier to make Word do this all the time rather than format text on my own in each document.

This Tech Tip is brought to you by the Business and Technology Section … IT solutions for today's CPAs. For more information and to view an archive of previous Tech Tips, please visit us here.

Do you have specific topics you would like to see covered in Tech Tips? Email any suggestions to

LAST UPDATED 4/23/2013