Outlook 2007: Create and Use Canned Messages for Repetitive E-mailing

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If you find yourself sending the same messages out periodically (such as directions to your house, monthly reminders to employees, etc.), then you could save a great deal of time by using (and re-using) pre-made messages.

1. Open Outlook.
2. Go to the Navigation Pane.
3. Right-click on Drafts and select New Folder.
4. Label the new folder something like Canned Responses or Pre-made Messages.

5. If you are going to create messages for both home and work, you might consider creating subdirectories for your new folder.
6. Create a New Message as you normally would.
7. Use a proper (but descriptive) subject for the message.
8. Save the new message (don’t address it or send it!).
9. After you have created your pre-made messages, drag them from Drafts into your Canned Responses folder (or subfolder).

The next time you need to send a standard message out, go to the Canned Responses folder, right-click, drag and drop the e-mail into Drafts and select Copy from the context menu. Select the copied e-mail, address it and send it out.

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LAST UPDATED 4/2/2009