Technology & Productivity Weekly

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Feb. 28, 2014 Headlines

If You Want More Productive Employees, Learn How to Get Out of Their Way
Would You Be More Productive Using Glip App’s Conversation Stream or Email?
How to Improve Productivity With Electronic Document Management
Five Strategies to Maintain Control of Your Files
A Small Business Email Marketing Checklist
The Price of Convenience: Small Business Productivity ‘DIY’ Challenges
Task Management With Email is Very Limited: Asana’s New Calendar Feature Gives a Fresh View

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If You Want More Productive Employees, Learn How to Get Out of Their Way

Forbes (02/25/14); Theriault, Michel

There are a few steps businesses can follow for creating a workplace with more productive employees. Managers should offer employees a global view rather than limited information, which includes offering insightful knowledge about a business. Providing employees with opportunities to learn more about different departments will also allow them to better understand a business. Goals and objectives should be shared in a business, rather than simply management delegating instructions. Management should provide support and facilitation, rather than barriers to achieving a company's goals and objectives. Supporting employees with information, funding, and resources are key to facilitating a success-oriented process. Lastly, management should encourage a team to work with freedom rather than micromanaging a team. Read More


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Would You Be More Productive Using Glip App’s Conversation Stream or Email?

Small Business Technology (02/17/14); Ray, Ramon

Email is a time-consuming part of conducting daily business. Glip has launched a new app aimed at avoiding the wasted time spent on constantly checking email. The app eliminates email altogether by using a direct platform for collaborating with employees. Through the tool, employees can manage tasks and share files without sending unnecessary messages. Glip aims to minimize the stress of constantly checking email for productivity needs, while easing project management. Although other tools exist for streamlining email, Glip's offering is aimed at an action-oriented approach to managing email rather than accumulating unchecked messages through traditional email. Read More


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How to Improve Productivity With Electronic Document Management

CPA Practice Advisor (02/11/14); Peterson, Matt

Electronic Document Management (EDM) systems allow firms to significantly boost their productivity rates. Implementing EDM tools have become more cost-effective as technology has evolved, allowing firms to save money while increasing their efficiency. Employees previously challenged by the enormous time wasted attempting to locate files can instantly access these documents seamlessly via EDM tools. Firms still reliant upon physical filing systems are unnecessarily using an outdated method of document management, particularly as these files provide real-time access to files via cloud-based solutions. EDM tools also allow firms to reduce time spent on administrative tasks so they can focus on growing their practice. EDM tools are also a more secure portal for storing and transmitting documents, particularly reducing security risks associated with violation of compliance and industry-specific regulations. Read More


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Five Strategies to Maintain Control of Your Files

Accounting Today (02/07/2014); Pulaski, Eric

There are five syncing strategies that firms should follow to maintain file security. The first strategy is encrypting folders on local computers. Employees that sync files to mobile devices must ensure these files are encrypted. Creating strong passwords is the second step in protecting a firm's security. Tools like LastPass and PassPack are used to assist employees manage multiple passwords. Firms should only sync files on an as-needed basis, rather than syncing an entire directory. Implementing remote wipe features is another critical strategy for protecting data, which is useful in the event of a lost or stolen device. Finally, firms should use the cloud instead of syncing and storing files on local devices; this is one of the most secure practices for preventing data loss due to human error. Read More


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A Small Business Email Marketing Checklist

Small Business Computing (02/06/14); Popick, Janine

Small businesses can follow a few steps for successful email marketing. The first is to include links to social media sites or blog posts in email. Using call-to-action buttons in email prompts a click-through, which leads to client engagement and potential sales. Social sharing buttons should be used in email so subscribers can easily share an email with social media networks and social media icons should always be included in email. Inserting a Table of Contents is useful in email that contain longer updates and allow users to see a preview of information that is featured. Instead of including large amounts of information in an email, businesses should insert links to their Web site, including a thorough landing page that has detailed information. Every email should be tested prior to sending to an email list, and businesses should ensure all links embedded in the email properly direct users to a specific Web site. Read More


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The Price of Convenience: Small Business Productivity ‘DIY’ Challenges

Business 2 Community (02/04/14); Trow, Michael

Small businesses are constantly challenged with meeting productivity goals with limited resources. In the era of a Google-based world, SMBs can easily search online for answers to challenges concerning marketing and sales, as well as do-it-yourself (DIY) tips for fixing and maintaining company Web sites. However, the DIY approach might cost SMBs unnecessary time and result in unintended consequences. A prime example of ill-advised DIY is individuals filing their own taxes without the help of a professional. Although the convenience and cost-effective options of online tax software are attractive, many individuals fail to recognize the money invested in hiring an accountant actually results in a greater tax return for a client. Consulting a professional for a specific subject improves a business' productivity, since employees spend less time researching and attempting to trouble-shoot a problem leading to wasted time and efforts. Read More


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Task Management With Email is Very Limited: Asana’s New Calendar Feature Gives a Fresh View

Small Business Technology (02/03/14); Ray, Ramon

Asana, an application designed for task management, is a useful tool for small businesses. SMBs can assign tasks, work collaboratively, and manage projects through the Asana calendar feature, which is available on Web and mobile devices. Using email is a common tool for managing projects and tasks, but email has severe shortcomings for office productivity. Instead, using an app like Asana allows users to view tasks in a calendar for prioritizing projects within a time-based context. Tasks can also be managed via a central dashboard where projects can be assigned. Users can drag-and-drop tasks and assign comments for improved efficiency. The real-time updates through Asana Calendars is also useful for greater collaboration and transparency among employees. Read More

 

LAST UPDATED 2/28/2014